Executive Administrative Assistant

Benicia, CA 94510

Part-time

CRR Global is the market leader in providing training and development courses in Organizational Relationship Systems Coaching. We currently deliver our courses across North America, and have established partners in 11 global markets. We are an organization that values integrity, respect and commitment to delivering an exceptional customer experience.

This is a part time potential for full time position, located in Benicia California, pay dependent on experience. Applicants should be dog friendly as there are two office dogs who frequent the Benicia office.
We are looking for a dynamic Executive Administrative Assistant to step into a fast paced office and hit the ground running. This role is the perfect fit for a very strong multi-tasker with excellent communications skills and an amazing attention to detail.
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Job Description:

• Answer all incoming calls to the main line and route as appropriate
• Greet visitors to office and announce their arrival to appropriate person
• Maintain executive staff calendar(s) and scheduling
• Arranges complex and detailed travel plans and itineraries for executive staff
• Administrative support for Executive Staff members
• Oversee and sign off on all shipment & courier deliveries daily
• Distribute office mail and shipments/packages daily
• Check and distribute all incoming office faxes from main fax machine daily
• Order all office and kitchen supplies
• Perform basic filing on a daily and weekly schedule
• Upkeep of general conference room scheduling, set up and clean up
• Provide documentation support for accuracy, formatting and branding
• Assist with the setup and production of new courses and programs
• Provide Back-up support to Course Registrar as needed
• Assist Sales & Marketing with shipping and production needs
• Assist in event planning as needed.
• Responsible for production and delivery of course materials (include all materials, documentation, database management, printing, rosters, binding, manuals, shipping)

​SKILLS REQUIRED:

• Intermediate Desktop publishing
• Strong Communication Skills (written, verbal, speaking)
• High level of flexibility and multi-tasking skills
• Strong Microsoft Word, Excel, Outlook and Powerpoint
• General Database management (Salesforce.com a plus)
• Project Management experience
• Organization and Planning
• Some web site back end knowledge preferred

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